A visual workspace for managing documents and systems

– Manage HSEQ processes, documents and information more efficiently

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Why choose PRO24 Desktops?

Find information faster

Find what you need instantly and reduce time spent searching for documents and information.

Direct access to content

Access documents, media, system functions and external links through customisable views.

Adapts to your needs

Design desktops to match your structure and visual guidelines using colors, layouts and content.

Document compliance

Keep documents up to date with version control, approval workflows and automated review reminders.

Supports everyday work

Provide employees with quick access to work instructions, drawings, measurements and reporting tools.

Everything in one view

Bring documents, metrics and key functions together in one centralized and easy-to-use view – also in mobile.

PRO24 Desktops – centralized solution for managing documents

PRO24 Desktops serve as a visual and clear platform for managing documents and for building and communicating various topics and document collections, both within and outside the organization.

When everything you need is in one view, you don’t waste time searching for information—you spend it working. Desktops support both daily operational work and management by providing a centralized view of documents, metrics, and key functions.

You can build the desktop into a logical and easily understandable whole using colors that match the company’s own graphic guidelines. Link buttons let you open documents, images, videos, system functions, or links to external systems directly from the view.

You can add link buttons to the view, providing direct access to the measurement tables, drawings, and work instructions needed for the job, as well as reporting functions for deviations, disturbances, and safety observations. In this way, the desktop supports practical work and streamlines the use of information in everyday life. If necessary, you can password-protect the view.

Management of ISO 9001, ISO 14001, and ISO 45001 documents on a single desktop

You can use desktops to build a clear and centralized view of ISO management systems. Users can see information that is important to their role at a glance and quickly access the documents they need.

PRO24 functions as a comprehensive system for managing documents, and part of the HSEQ package, providing a controlled and reliable solution for storing, version control, and maintenance of an organization’s documents. All key information is easy to find and always up to date, which streamlines daily operations and supports smooth workflows.

The solution follows the requirements for the ISO 9001 standard for managing documents. Version management ensures that users always have access to the correct and valid version, and that users can access previous versions if necessary. The approval cycle guides content through a controlled review and approval process before publication.

When managing documents in the system, you can set a review interval for them, in which case the person responsible will receive an automatic reminder of the need for review. This ensures that content remains up to date even when operations change. Managing documents effectively provides a reliable foundation for management and facilitates compliance with standard requirements throughout the organization.

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  • Customer review

    “In the past, safety documents were printed and stored in a physical folder, which was quite difficult to maintain and sharing documents between different departments was a challenge.“

    Hotel Manager
    Finnish hotel chain
PRO24 HSEQ software brochure to discover the system's versatile features.

Explore the PRO24 brochure

Discover the PRO24 HSEQ software’s versatile features

Read PRO24 brochure

PRO24 Desktops benefits for your organization

Documents or other files and links from different locations can be linked to desktops, making it easier for users to find up-to-date content from a single platform.

• Build an unlimited number of desks to share views with different customer groups
• Reduce wasted effort spent searching for documents within your organization
• Ensure that your staff always use the most up-to-date version of the document.
• Share topics with stakeholders outside the organization using a direct link.
• Manage changes centrally
• Message on the news section of the workstations, similar to a communication channel
 

The same document can be linked to several different desktops, in which case document updates are automatically transferred to all locations where the document is used.

• Store an unlimited number of documents and find them using modern search and filter functions
• Define version control and approval workflow for the document
• Ensure that documents are up to date by setting review intervals for them.
• Protect confidential documents with restricted access rights
• Enable automatic deletion of documents
• Add the metadata you want to document printing using the system’s features.
• Link the document to multiple desktops, so that updates to the document are automatically transferred to all linked locations.

Information management made efficient with PRO24 Desktops

Stop wasting valuable working time looking for information. PRO24 Desktops provide a clear and visual platform for management systems, documents and even internal communication.

See also other PRO24 functionalities and expand the system module by module, according to your organisation’s needs.

PRO24 system grows in modules

Build your PRO24 HSEQ system one module at a time or deploy the full solution at once. Discover the full potential of PRO24.

Observations

A powerful reporting module that helps your company ensure that every report is handled in a controlled manner – from observation to implementation of measures.

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Desktops

A clear document management location where your company’s guidelines, forms, and other important documents are easy to find and maintain, clearly organized, and readily available to users.

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Assessments

A systematic performance evaluation module for risk and opportunity assessments, audits, and measurements—from observations to accountable actions.

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Chemicals

An electronic chemical register to keep your company’s chemicals and related risk assessments under control and up-to-date.

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Induction

Ensure smooth and consistently high-quality onboarding for both new and existing employees, as well as effective competence management

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Plans & Pricing

Choose the modules that fit your organization and pay only for what you need. Flexible plans designed to grow with your business.

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FAQ PRO24 Desktops

PRO24 Desktops is a visual management system platform that enables organizations to combine documentation, processes, instructions and operating models into one manageable environment. It helps users find the right information through a single clear interface.

Desktops can be used for HSEQ management systems, operational management systems, onboarding materials, safety instructions and internal operational processes. For self-service buyers, a good starting point is a single focused desktop, such as site safety instructions and contractor guidelines.

Yes. The Documents module is included in the PRO24 Desktops solution. This makes Desktops a strong starting module for organizations where information is scattered across folders, intranets, emails or outdated document versions.

Yes. Documents include version history, approval workflows, change logs, responsible persons and metadata. This helps organizations control which document version is currently in use and who is responsible for keeping the content up to date.

Yes. Documents can include a defined author, reviewer and approver. A document is only published after approval, which is especially important for management systems and other content where controlled publishing is required.

Yes. Documents can be connected to visual buttons, navigation structures and different content layouts within desktops. From the user’s perspective, this means important instructions and documents can be found logically without browsing complex folder structures.

Yes. Documents can be centrally shared across multiple companies. If the implementation involves a large group structure, multiple countries or complex access rights, the Enterprise approach may be the most suitable way to plan the overall solution.

Yes. PRO24 News is included in the Desktops solution and enables organizations to publish announcements to users. This is especially useful when the desktop functions as the daily front page of an HSEQ or management system.

Yes. Desktops work through a browser on different devices without requiring a separate application. This is particularly useful when instructions, documents or site information are needed in production environments, construction sites, field work or other mobile operations.

Create one desktop using your own content. Add key documents, links, a news item or instructions, define a document approval workflow and share the view with a test user. This quickly demonstrates whether the module improves information accessibility and document management.